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Payroll & Billing Assistant

  • City:

    Jacksonville Beach

    State:

    FL

    Zip Code:

    32250
  • Job ID:

    17-0015
  • Term:

Description:

The primary responsibilities of the Payroll/Billing Assistant are to assist with both complex and general administrative duties to help maintain an efficient office environment.


Essential Functions and Responsibilities:
• Provide full administrative support to the team
• Perform duties that include, but are not limited to: data-entry, documentation, printing, filing, faxing, scanning, etc.
• Perform research duties as needed
• Sort and distribute mail
• Draft written responses or reply by phone/e-mail when necessary
• Respond to regularly occurring requests for information
• Own organizational and administrative components of payroll and billing processing
• Act as a Payroll Specialist back-up by processing payrolls as needed
• Bill clients for hours worked and services performed
• Reconcile weekly payroll hours and billing hours
• Maintain/update employment records in payroll system
• Respond to employee inquiries and requests regarding payroll matters
• Review and import time keeping records
• Complete requests for pay-related documents including statements and verifications
• Coordinate and work with recruiters and external staff to build great relationships
• Adhere to strict deadlines
• Maintain vendor relations
• Handle confidential information
• Assist with general accounting reports and duties
• Perform other duties and special projects as requested by management

Knowledge, Skills and Ability:
• Desire and ability to adhere to PPR’s mission statement, vision, core values and high standard of customer service
• Experience managing time between competing priorities
• Strong technical and computer skills
• Strong customer service skills
• Strong organization skills, attention to detail and follow through to resolve any outstanding issues
• Ability to adapt to changing environment and support of multiple clients
• Serve as a resource to the sales staff to answer questions
• Utilize UltiPro
• Utilize MAS90

Environmental:
• Business office environment
• Computer usage estimated 6-8 hours daily